Outlook邮件延迟发送全攻略：单封与批量配置技巧

In today's fast-paced professional environment, the timing of communication can be as critical as its content. Sending an email prematurely, only to realize a crucial omission or error moments later, is a common yet avoidable pitfall. Microsoft Outlook provides a powerful, built-in feature—Delay Delivery—that offers a safeguard against such scenarios. This feature allows users to schedule emails for future delivery, providing a valuable window for review and revision. This guide provides a comprehensive, step-by-step walkthrough for utilizing this functionality, covering both single-message and rule-based automation for multiple emails.

在当今快节奏的专业环境中，沟通的时机可能与其内容一样关键。过早发送电子邮件，却在片刻后发现关键的遗漏或错误，这是一种常见但可以避免的陷阱。Microsoft Outlook 提供了一个强大的内置功能——延迟传递，它可以防止此类情况发生。此功能允许用户安排邮件在未来发送，为审阅和修改提供了一个宝贵的窗口。本指南提供了使用此功能的全面、分步说明，涵盖了针对单封邮件和基于规则的多封邮件自动化设置。

Understanding the Core Concepts

The Delay Delivery feature operates by holding a composed email in your Outlook's "Outbox" folder until a specified date and time. During this holding period, the email is not transmitted to the mail server, allowing you full control to open, edit, or cancel the send operation. It's essential to understand that for this feature to work, Outlook must be running and connected to your email server at the scheduled delivery time.

延迟传递功能的工作原理是将已撰写的电子邮件保留在 Outlook 的“发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。”文件夹中，直到指定的日期和时间。在此保留期间，邮件不会传输到邮件服务器，您可以完全控制打开、编辑或取消发送操作。必须理解的是，要使此功能生效，Outlook 必须在计划的传递时间处于运行状态并连接到您的电子邮件服务器。

How to Delay a Single Email

This method is ideal for one-off situations where you need precise control over the delivery time of a specific message.

此方法非常适合需要精确控制特定邮件发送时间的一次性情况。

Step-by-Step Instructions

1. Compose a New Email and Access Options
Begin by creating a new email as you normally would. Navigate to the top menu within the email composition window. Select the Options tab, and within the ribbon, click on Delay Delivery.

1. 撰写新邮件并访问选项
像往常一样开始创建新邮件。在邮件撰写窗口的顶部菜单中，选择 选项 选项卡，然后在功能区中单击 延迟传递。

2. Set the Delivery Time
This action opens the "Properties" dialog box. Under the Delivery options section, check the box next to Do not deliver before. Use the adjacent date and time selectors to choose your desired future send time. Click Close to save these settings and return to your email.

2. 设置传递时间
此操作将打开“属性”对话框。在 传递选项 部分，勾选 传递不早于延迟发送功能中的具体选项，勾选后可以设置邮件的最早发送日期和时间。 旁边的复选框。使用相邻的日期和时间选择器来选择您期望的未来发送时间。单击 关闭 以保存这些设置并返回邮件。

3. Finalize and Send
You will notice the "Delay Delivery" button now appears selected. Complete your email by adding recipients, a subject, and the message body. Clicking Send will not immediately dispatch the email. Instead, it will be moved to your "Outbox" folder, where it will remain until the scheduled time.

3. 完成并发送
您会注意到“延迟传递”按钮现在显示为选中状态。通过添加收件人、主题和邮件正文来完成您的邮件。单击 发送 不会立即发送邮件。相反，它将被移动到您的“发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。”文件夹中，并一直保留到计划的时间。

4. Locate and Manage Scheduled Emails
You can view all pending emails in your Outbox. The scheduled send time will be clearly displayed in the list view. To cancel a delayed send, double-click the email to open it. Re-open the "Properties" window via Options > Delay Delivery or by clicking the small arrow in the lower-right corner of the "Tags" group. Uncheck the Do not deliver before option and click Close.

4. 查找和管理已计划的邮件
您可以在 发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。 中查看所有待处理的邮件。计划的发送时间将在列表视图中清晰显示。要取消延迟发送Outlook中的一项邮件功能，允许用户预设邮件的发送时间，而不是立即发送。，请双击邮件将其打开。通过 选项 > 延迟传递 或单击“标记”组右下角的小箭头重新打开“属性”窗口。取消勾选 传递不早于延迟发送功能中的具体选项，勾选后可以设置邮件的最早发送日期和时间。 选项，然后单击 关闭。

5. Actions After Cancellation
After canceling the delay, you can click Send to dispatch the email immediately. Alternatively, when closing the email window, choose Yes to save it. The saved email will remain in your "Drafts" or "Outbox" folder with a send time listed as "None," indicating it is merely stored and not scheduled.

5. 取消后的操作
取消延迟后，您可以单击 发送 以立即发送邮件。或者，在关闭邮件窗口时，选择 是 进行保存。保存的邮件将保留在您的“草稿”或“发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。”文件夹中，发送时间显示为“无”，表示它仅被存储而未计划发送。

Automating Delay for Multiple Emails Using Rules

For users who frequently need to delay certain types of emails (e.g., all emails with attachments, or emails sent outside business hours), Outlook's Rules feature can automate this process.

对于经常需要延迟发送Outlook中的一项邮件功能，允许用户预设邮件的发送时间，而不是立即发送。某些类型邮件（例如，所有带附件的邮件，或在非工作时间发送的邮件）的用户，Outlook 的规则功能可以自动化此过程。

Creating a Delay Rule

1. Open Rules Management
Go to File > Info > Manage Rules & Alerts.

1. 打开规则管理
转到 文件 > 信息 > 管理规则和通知Outlook中的管理界面，用于创建、编辑和删除邮件处理规则，包括批量延迟发送规则。。

2. Start a New Rule
In the "Rules and Alerts" window, click New Rule. Select Apply rule on messages I send and click Next.

2. 开始创建新规则
在“规则和通知Outlook中的管理界面，用于创建、编辑和删除邮件处理规则，包括批量延迟发送规则。”窗口中，单击 新建规则。选择 对我发送的邮件应用规则，然后单击 下一步。

3. Define Conditions
Choose the condition(s) that will trigger the rule. For example, check sent with attachments. Click Next.

3. 定义条件
选择将触发规则的条件。例如，勾选 带附件。单击 下一步。

4. Set the Delay Action
In the action selection step, find and check the box for defer delivery by a number of minutes. In the lower description pane, click the underlined phrase a number of. In the pop-up window, specify the delay duration (in minutes) and click OK. Back in the wizard, click Next.

4. 设置延迟操作
在操作选择步骤中，找到并勾选 传递推迟若干分钟 的复选框。在下方描述窗格中，单击带下划线的短语 若干。在弹出的窗口中，指定延迟时长（以分钟为单位），然后单击 确定。返回向导后，单击 下一步。

5. Add Exceptions (Optional)
You can define exceptions to the rule if needed. If none are required, simply click Next.

5. 添加例外情况（可选）
如果需要，可以定义规则的例外情况。如果不需要，只需单击 下一步。

6. Finalize the Rule
Give your rule a descriptive name, review the conditions and action, and click Finish. The rule is now active.

6. 完成规则
为您的规则指定一个描述性名称，检查条件和操作，然后单击 完成。该规则现已生效。

7. Managing or Deleting Rules
To edit or delete a rule, return to File > Manage Rules & Alerts. Select the rule and use the Delete button to remove it, or Change Rule to modify it.

7. 管理或删除规则
要编辑或删除规则，请返回 文件 > 管理规则和通知Outlook中的管理界面，用于创建、编辑和删除邮件处理规则，包括批量延迟发送规则。。选择规则并使用 删除 按钮将其移除，或使用 更改规则 进行修改。

Key Considerations and Best Practices

• Outlook Must Be Running: The scheduled send is a client-side function. Your Outlook application must be open and connected to the server at the scheduled time for the email to leave your Outbox.
• Not a Recall Feature: Delay Delivery is a scheduling tool, not a message recall function. Once the email is sent from your Outbox at the scheduled time, it cannot be retrieved using this feature.
• Use for Quality Control: This tool is best used as a final quality check buffer, allowing you to catch typos, incorrect attachments, or missing recipients.
• Professional Communication: It can help avoid sending emails during recipients' off-hours, promoting better work-life boundaries and more considerate communication.

• Outlook 必须处于运行状态：计划的发送是客户端功能。在计划的时间，您的 Outlook 应用程序必须处于打开状态并连接到服务器，邮件才能离开您的发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。。
• 不是撤回功能：延迟传递是一种计划安排工具，不是邮件撤回功能。一旦邮件在计划时间从您的发件箱Outlook中存储待发送邮件的文件夹，延迟发送的邮件会暂时保存在这里直到预设时间。发出，就无法使用此功能取回。
• 用于质量控制：此工具最适合用作最终质量检查的缓冲，让您可以发现拼写错误、错误的附件或遗漏的收件人。
• 专业沟通：它有助于避免在收件人的非工作时间发送邮件，促进更好的工作与生活界限以及更体贴的沟通。

Mastering the Delay Delivery feature transforms Outlook from a simple messaging client into a strategic communication tool. By implementing these steps, professionals can gain greater control over their digital correspondence, reducing errors and enhancing the precision and professionalism of their email communications.

掌握延迟传递功能可以将 Outlook 从一个简单的消息客户端转变为一个战略性的沟通工具。通过实施这些步骤，专业人士可以更好地控制他们的数字通信，减少错误，并提高电子邮件通信的精确性和专业性。